Toggle Redesign

Toggl Track is a popular time-tracking app used by freelancers, students, and professionals to log hours across projects and clients. But as users accumulate entries, the home page becomes a long, undifferentiated list. There’s no way to feature, sort, or filter projects - finding a specific client’s entries from last week means scrolling through everything logged since.

The goal was to redesign the home page experience so users with multiple projects, clients, and recurring tasks could locate past entries quickly - without losing the simplicity that makes Toggl approachable in the first place.

Shubham uses Toggl daily to track hours across school projects, work clients, and personal tasks. His frustrations are common among power users: the home page can’t be sorted or filtered, favourite tasks can’t be pinned, and finding a specific client’s entries requires scrolling through every entry on the page.

Shubham has been swamped with work at SFU IT Services recently, and his manager wants him to verify how many hours he punched in the last week. He opens Toggl to check - but finding his SFU IT Services entries means scrolling past every other entry he’s logged. With the redesigned filtering and sorting, he can now isolate his work client’s entries instantly and get back to his manager in seconds.

The existing Toggl interface handles the basics well - starting and stopping timers is fast and intuitive. The redesign preserved that simplicity while layering in the filtering and sorting features that power users need. Each screen was evaluated against Shubham’s workflow: can he find last week’s SFU IT entries in under ten seconds?

The add-entry flow was streamlined to encourage project tagging from the start - the more entries are tagged, the more useful filtering becomes later.

Advanced filtering and sorting would let users pin most-used projects to the home page and filter by client, project, or favourites to eliminate scrolling. Quick search and presets like “Last Week’s Work” or “Frequent Clients” would surface entries without manual filtering.

Navigation improvements including collapsible list views and a “jump to date” function would minimise scrolling for users with hundreds of entries. Recurring task shortcuts with one-click access to frequently logged tasks and auto-suggest for common tags would speed up daily logging.

Productivity integrations like calendar sync and weekly report exports would connect time tracking to the broader workflow. These features would transform Toggl from a logging tool into a productivity dashboard.

Friction hides in frequency. Scrolling past ten entries once is nothing. Doing it five times a day, five days a week, for months - that’s the frustration users actually feel. Sorting, filtering, and quick access features aren’t power-user luxuries; they’re table stakes for anyone who uses the app daily.

Information hierarchy matters more than visual polish. The wireframing and prototyping phases showed that small UI changes - dropdown filters, collapsible lists, date-jump shortcuts - had a bigger impact on efficiency than any visual refresh could.

Flexibility beats prescription. Feedback from mentors and user testing emphasised that different users have unique workflow needs. A student tracking coursework and a freelancer logging billable hours need different views of the same data. Customisation, not one-size-fits-all, is the answer.